WACDA Conference Performance Application

This document is in four parts:

  1. FAQ

  2. Application expectations for Stories of the Pandemic

  3. Application expectations for live performance

  4. Schedule of Dates

 
 

Performance Application FAQ

 

Can I apply for both a live performance and Stories of the Pandemic in one application?

 

It depends. If you are aiming for a live performance but wish to be considered for Stories of the Pandemic in case you aren’t selected to perform live, you may use 2 audio and 1 video submission. You may also apply for both live performance and stories of the pandemic separately, and it is probably best if you do so to show greater breadth. 

 

In an effort to be accessible, we seem to have created more confusion than convenience. 

 

What are you looking for in the “Story of the Organization/Covid-19 Impact Statement?”

 

This is an opportunity for the committee to understand the circumstances of each choir in order to consider excellence that exists outside the traditional paradigm of performance application. 

 

Inspirational choirs come in all manner of expression.  

 

For example, in 2018 we heard an invited choir made up of homeless people, which was one of the most impactful performances at the conference. Had they applied at the time instead of being invited, they might not have met the initial criteria for acceptance. 

 

We are looking for ways to open the application process while still maintaining high standards of excellence AND anonymity. To that end, we will have layers of screening and blind auditions. Knowing a bit about each choir’s story will help us seek excellence in ways other than simply performance. 

 

What if I already submitted and wish to make adjustments as a result of these clarifications?

 

Please write to Lou De La Rosa, for individualized attention. 

 

Instructions say not to label anything with either conductor or school/community name but then later in the instructions to label the recording as conductor name/community, etc. That seems contradictory.

 

This does seem contradictory, but if we have no identification on the file, it can be easily mixed up. We will have one person setting up the recordings for a blind audition by others. Please keep any identification out of the performance recording, but rest assured that your file name will be changed by an anonymous designation by the non-voting organizer.

 

 

Performance Application Expectations

 

Video Submission “Stories of the Pandemic” ONLY

 

Virtual choir videos are acceptable for the 2022 conference only. It is understood that the video files are edited in a virtual choir presentation. Remove any captions that show the name of the ensemble or the conductor. 

 

Applicants will be asked to tell the story of their choral organization without identifying the name of the ensemble or the conductor. “Telling the story” includes, but is not limited to the sharing of the mission, philosophy, and legacy of the ensemble; who participates in the ensemble; the surrounding community that the organization serves; the programming practices of the choral ensemble. A statement regarding how Covid-19 has affected your choral organization is also appropriate. Stories should be no more than 300 words.

 

Videos should be no more than 6 minutes long, and can consist of a combination of the following: 

  • performance

  • interviews with choir members, directors, collaborative pianists, board members etc on how the pandemic affected them individually or the ensemble

  • pertinent clips from rehearsals

Please note: All ensembles submitting for virtual performances are responsible for acquiring their own sync licenses from publishers and composers. 

 

The electronic application will include:

 

· Conductor’s name, home address, phone, email address

 

· Name of institution/organization, address

 

· Name of choir, number of singers, voicing, age level

 

· Willingness to have the organization’s video used in conference events (i.e., Stories of the Pandemic)

 

· The story of the choral organization/Covid-19 impact statement (see above)

  • 300 words or less

  • The text should tell the story of the choral organization without identifying the name of the ensemble or the conductor.

· Title and composer of the song/s performed in the video

 

· Video submissions should be uploaded in the following format

  •  Video recordings must be in .mov or .mp4 format.

  • Video should primarily focus on performance, but may include additional footage of ensemble members speaking or engaged in activities which convey the ensemble’s story through the pandemic.

  • Video should not exceed six minutes in length.

  • Video is from the 2020-2021 academic year/season.

  • Video has no mention of the ensemble or conductor’s name in the video.

  • Please name the video file as follows: Conductor’s Last Name + Choir Type (i.e., JonesCommunitySATB)

 

Live Performance

 

Applicants will be asked to tell the story of their choral organization without identifying the name of the ensemble or the conductor. “Telling the story” includes, but is not limited to the sharing of the mission, philosophy, and legacy of the ensemble; who participates in the ensemble; the surrounding community that the organization serves; the programming practices of the choral ensemble. A statement regarding how Covid-19 has affected your choral organization is also appropriate. Stories should be no more than 300 words.

 

The electronic application will include:

 

·  Conductor’s name, home address, phone, email address

 

·  Name of institution/organization, address

 

·  Name of choir, number of singers, voicing, age level

 

·  Willingness to participate as a demonstration choir

 

·  The story of the choral organization/Covid-19 impact statement (see above)

  • 300 words or less

  • The text should tell the story of the choral organization without identifying the name of the ensemble or the conductor.

·  Three performance programs scanned in pdf format as proof of conducting 

and programming for each year represented on the recordings

  • Documents are representative of the auditioning group’s programming.

  • Programs should correspond with the years of programming represented in the audio file submissions (i.e. one program from 2018-2019, one from 2019-2020, one from 2020-2021).

  • For the 2022 conference, a program from the 2017-2018 may be included as one of the three scanned documents. If a program from 2017 is submitted, the conductor needs to have been with the organization since at least fall 2017.

·  Proposed repertoire for the 2022 conference

  • Include title, composer, and approximate performance time in minutes and seconds.

  • Total program time may not exceed 25 minutes including entrance, exit, and applause.

  • ACDA encourages conductors to program a variety of styles from various eras unless proposing a concert by a single composer or genre.

  • One manuscript (unpublished) piece may be included.

  • The use of photocopies or duplicated music at ACDA conferences is strictly prohibited.

·  Three recordings in mp3 format based upon the following specifications:

  • Audio recordings are expected, but a virtual choir video is acceptable (for the 2022 conference only) in lieu of one audio recording for the following narrow instance: Choral ensembles not accepted for live performance may have their virtual choir submission considered as part of the conference series Stories of the Pandemic. It is preferable to submit a separate application, however. 

    • Remove any captions that show the name of the ensemble or the conductor.

    • Audio extracted from a virtual recording is not acceptable because it is understood that the video files are edited in a virtual choir presentation. This was addressed in a previous email clarification. However, choirs who submitted before the clarification will not be penalized.

  • Audio recordings must be in .mp3 format, unedited, and complete pieces. Video recordings, if used, must be in .mov or .mp4 format.

  • Files correspond with the years of the uploaded programs (above), but are no earlier than fall 2017.

  • An audio recording from 2020-2021 is not required, and a file from 2017-2018 may be used for the application. The conductor needs to have been with the organization since at least fall 2017. For the 2022 conference, two audio files may be submitted from the same academic year/season.

  • Files should be contrasting selections to illustrate the breadth of ensemble’s repertoire and ability.

  • Files must have no mention of the ensemble or conductor’s name in the recording.

  • Please name your recording file: Conductor’s Last Name + Choir Type + File Number (i.e., JonesHSSATB2.mp3)

 

 

Eligibility:

 

Conductors do not need to be current members of ACDA to apply. If your performing group is selected, you will need to have a current ACDA membership.

 

Conductors must have been employed in the same position with the same organization since the fall of 2017 if you are using recordings and programs from the past four years, or since the fall of 2018 if you are using recordings and programs from the past three successive years.

 

Choral ensembles and conductors that appeared at the 2020 Western Region Conference in Salt Lake City will be allowed to apply to the 2022 Western Region Conference in Long Beach. This is a one-time exception.

 

It is understood that Western Region ACDA will not assume financial responsibility for travel, food, or lodging for conductors or choir participants. Submitting an application implies that the ensemble is prepared to travel and perform at the conference if accepted.

 

Screening Process:

All audition applications will be handled via the ACDA online system, Submittable, to ensure a fair and unbiased review of all submissions.

 

Reading the stories of applying choral organizations will be key to the selection process. Any identifying information included within application materials will be redacted by Conference Performing Group Co-Chairs in order to ensure an equitable and “blind” listening process among conference listening panels. Listening panels will select performing groups without specific knowledge of the identity of the choir or conductor.

 

 

Schedule of Dates:

 

Applications for Performance Choirs Due: April 30, 2021

 

Letters of Acceptance/Rejection Sent to Applicants: starting June 15, 2021

 

Performance Choir Bios/Info Due: September 1, 2021

 

Performance Choir Photos for Choral Journal/ACDA App Due: October 1, 2021

 

Information Letter to Performing Choirs with Details (performance/rehearsal time/place):

Mid-November 2021

 

Final Information Letter to Performing Choirs: Early February 2022