WACDA Conference COVID-19 Protocols

UPDATED NOV 15th and DEC 15th: Western Region Conference Leadership has been notified that the Terrace Theater will require proof of vaccination or proof of a negative COVID-19 test to enter the venue. In alignment with the ACDA COVID Conference Guidance adopted by the National Board in October, the Western Conference will abide by these requirements for the upcoming region conference March 2-5. 

NOTE: These COVID Protocols apply to Attendees, Clinicians and Performers, effective December 15:

  • Conference attendees, performers, clinicians – EVERYONE – must be fully vaccinated OR must provide proof of a negative COVID-19 Antigen test taken 24 hours prior to first entry to the conference center, or a negative PCR test taken 48 hours prior to first entry to the conference center. This is a change from the previous 72-hour window, per directives from Los Angeles County and the City of Long Beach Health Department.

  • You will need to present a photo ID, and your proof of vaccination or a negative test results upon check-in at the conference in order to receive your badge. 

  • Your physical vaccination card or negative test results, a picture of your vaccination card or negative test results, or a digital vaccination record  or negative test results will all be acceptable. Your information will not be collected or stored by the conference.

  • Attendees who are ineligible for the vaccine must provide proof of a negative COVID-19 Antigen test taken 24 hours prior to first entry to the Terrace Theater, or a negative PCR test taken 48 hours prior to first entry to the Terrace Theater.

  • “Fully vaccinated” means you have had your second of two vaccine doses, or your single J&J dose, at least 14 days prior to the conference start.

  • Masks will continue to be required per current CDC guidance that all people, vaccinated or unvaccinated, wear masks while in public spaces.

Conference leaders will continue to monitor the situation and will provide additional updates as necessary.

To ensure the safety of all participants at our upcoming conference, we will be following the guidelines of the CDC, County of Los Angeles Department of Public Health, and the International Coalition Performing Arts Aerosol Studies from the Universities of Colorado and Maryland. 

We will also be following National ACDA’s guidelines for all regional conferences. See this document for more details.

COVID-19 Protocols & Mitigation Strategies:

  • Requiring masks at all times for all participants
  • Social distancing accommodations in performance venues
  • Adjusted rehearsal times and sizes of the honor choirs to accommodate opportunities for air filtration
  • Requiring full vaccination for all honor choir singers with no exceptions
  • Requiring proof of full vaccination or a negative COVID-19 PCR test taken within 48 hours prior or a negative COVID-19 Antigen test taken 24 hours prior to attending the conference for all attendees (NEW REQUIREMENT AS OF NOV 15, UPDATED DEC 15)

Please note that these strategies may be adapted as we respond to the ever-changing situation presented by COVID-19. We are committed to a safe conference and cannot wait to see you all there!


Q. Why aren’t vaccinated people also required to show proof of a negative COVID test? 
A. Vaccinated people are not required to also show proof of a negative COVID test because that is not currently mandated by the Long Beach Convention Center, the conference hotels, the City of Long Beach, the County of Los Angeles, nor the State of California. 
Given the number of jurisdictions weighing in, we do not have license to add more. However, if a testing protocol for vaccinated people is added by any of those jurisdictions, we will absolutely comply. Given the constantly changing mandates in response to the waxing and waning of the pandemic, please check the website for up to date information.
We can’t possibly eliminate all risk, but we have lowered it to an acceptable level, among the most stringent of any ACDA region.
Q. Do choirs have to perform masked in the Terrace Theater and Grand Ballroom?
A. Yes. At this point everyone will need to be masked, including performers. If circumstances change, adjustments can be made as late as the sound check. However, given the high transmission of the Omicron variant, masking will be enforced for performers at this point.